This event cannot succeed without a dedicated team on the front lines; helping organize crowds, support artists, assist media teams, maintain cypher flow, and create a safe, welcoming environment for thousands of visitors.

As a volunteer, you will:

• Play a direct role in a Guinness World Record event
• Receive a Certificate of Service recognizing your contribution
• Be acknowledged on our official website
• Gain behind-the-scenes access and leadership experience
• Help uplift Hip Hop culture in its purest form
• Be part of history

Whether you’re a student, supporter, community leader, artist, or someone who believes in the power of Hip Hop, this is your moment.

Volunteer Information

This is what you will see on the Cypher Volunteer application. Please be prepared to answer the following questions when filling out your application.

• Full Name (required)
• Email Address (required)
• Phone Number (required)
• Age (must be 16+ to volunteer; 18+ for some roles)
• City & State
• Emergency Contact (Name + Phone)
• T-Shirt Size (for volunteer shirts)

Volunteer Role Preferences

Choose all that apply (placement based on need):

• Artist Check-In Team
• Wristband & ID Distribution
• Cypher Rotation Steward
• DJ & Stage Support
• Media/Photography Support
• Water Station Team
• Info Booth / Guest Assistance
• Setup Crew
• Breakdown Crew
• Crowd Engagement / Community Ambassador
• Safety Support / Prep Team
• Vendor Support

Skills or Experience

When filling out your volunteer submissions please add any experience you have in the position you seek to fill.

Examples:

• Customer service
• Event support
• Photography/videography
• Youth engagement
• Public speaking
• Tech support
• Radio/media
• Stage management
• Crowd control

Volunteer Shift Availability

• Friday, June 26 (Setup Day)
• Saturday, June 27 (Event Day - Morning Shift)
• Saturday, June 27 (Event Day - Afternoon Shift)
• Saturday, June 27 (Event Day - Evening Shift)
• Full Day (preferred)
• Sunday, June 28 (Breakdown)

Additional Questions

• Why do you want to volunteer for this Guinness World Record event?
• Do you have any physical limitations we should be aware of?
• Are you volunteering as part of a school, business, or organization?
• Do you need service hours documented? (Yes/No)

Consent & Agreements

✔ I agree to attend mandatory virtual orientation

 ✔ I agree to follow all Guinness record compliance rules

 ✔ I agree to be photographed/filmed as part of the event

 ✔ I understand this is a volunteer position

1. Artist Check-In Team

Duties:

• Greet rappers and performers
• Verify registration
• Distribute artist badges
• Confirm stage name & ID
• Direct artists to rotation queues
• Skills Needed:
• Customer service, organization, professionalism

2. Wristband & ID Distribution

Duties:

• Manage pre-sorted lists
• Color-code wristbands by category (artist, staff, media, VIP)
• Issue volunteer wristbands
• Track wristband inventory

3. Cypher Rotation Stewards (Guinness Requirement)

30+ required Duties:

• Maintain order in the rotation line
• Ensure each MC gets proper bar count
• Keep cypher circle at proper width
• Report any violations
• Communicate between DJs and stage manager
• Leadership, attention to detail, movement control

4. Media & Photography Support

Duties:

• Assist official media teams
• Coordinate crowd flow for cameras
• Keep paths clear for drones & overhead cameras
• Manage on-site interview queues
• Guide press to credential station

5. Water Station & Hydration Team

Duties:

• Distribute bottled water
• Maintain heat-safety zones
• Monitor dehydration and alert EMT
• Refill coolers

6. Info Booth / Guest Services

Duties:

• Provide directions
• Answer general questions
• Manage lost & found
• Assist tourists & families
• Coordinate ADA access

7. Setup Crew (June 26–27)

Duties:

• Tent setup
• Banner installation
• Table/chair placement
• Crowd barrier positioning
• Signage installation
• 8. Breakdown Crew (June 27–28)
• Duties:
• Dismantle tents
• Pack equipment
• Remove signage
• Assist vendors and partners

9. Community Ambassador Team

Duties:

• Welcome guests
• Encourage crowd hype
• Promote donor QR codes
• Help direct foot traffic
• Represent the spirit of Hip Hop culture

10. Vendor Support Team

Duties:

• Assist vendors with setup
• Ensure they know layout rules
• Help maintain clean vendor areas

1. Mandatory Virtual Orientation (45 minutes)

Covers:

• Guinness rules
• Safety protocols
• Layout & flow
• Communication channels
• What to expect on event day

2. On-Site Training (Morning of June 27)

Covers:

• Station assignments
• Radio usage (select volunteers)
• Role expectations
• Emergency procedures

3. Leadership Training (for team captains)

• How to manage groups
• How to report issues
• How to navigate Guinness documentation steps

1. Digital Promotions

✔ Volunteer Call-Out Videos

• 30-second hype clips
• Executive Director message
• DJ/MC influencers encouraging sign-up

✔ Social Media Posts (Weekly)

Platforms: Instagram, TikTok, Facebook, Twitter/X

• “Join the Volunteer Power Team”
• Behind-the-scenes Guinness prep
• Volunteer testimonies

✔ Website Banner

2. Street Promotions

“VOLUNTEERS NEEDED – Help Make Hip Hop History”

• Flyers in barbershops
• Posters on college campuses
• Canvassing at First Friday, malls, transit hubs
• Pop-up cypher volunteer push

3. Partnerships & Groups

Target:

• High schools
• Colleges & fraternities
• Youth programs
• Dance studios
• Nonprofits
• Church youth ministries
• Radio & media students

Offer:

 ✔ Service-hour letters

 ✔ Volunteer certificates

 ✔ Leadership opportunities

4. On-Air Promotion - The IIour Show (98.5FM)

Weekly:

• “Volunteer Spotlight”
• On-air recruitment announcements
• Interviews with staff

5. Local Business & Community Boosters

Ask businesses to:

• Display volunteer QR codes
• Post flyers
• Share on social media
• Offer incentives like water/snacks

To operate the World Record Cypher successfully, you will need:

150–225 volunteers total, broken into a 3-shift schedule.

(Guinness Stewards require at least 30 alone.)

🌟 BE PART OF HIP HOP HISTORY

✔ Artists Register

✔ Public Attend

✔ Volunteers Make It Possible

For questions: hiphop@phillyhiphopfoundation.org